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Blue Earth County Soil and Water Conservation District
1160 South Victory Drive, Suite #3
Mankato, MN 56001
Board Meeting Minutes
September 10, 2009
Supervisors Present:
Allen Marble, Vice Chairman, Bill Gardner, Chairman, John Shanahan, Supervisor, John Rollings, PR & I, Harold Loeffler, Sec/Treas
Guests Present:
Chris Hughes, BWSR ,Ryan Braulick, Dist. Conservationist, Will Purvis, Co. Commissioner
Staff Present:
Jerad Bach, District Manager, Lynette Ziegler, Office Technician, Michael Schultz, Big Cobb Technician
Proceedings:
Meeting called to order by Chairman, Gardner, at 4:05 pm.
Housekeeping:
Agenda: Loeffler moved to approve the revised agenda, seconded by Marble. Unless otherwise noted, all voted yes.
Minutes: Marble moved to approve the August 6, 2009 minutes, seconded by Loeffler. Unless otherwise noted, all voted yes.
Treasurer’s Report: (see attached)
Balance on hand $ 166,515.02
Receipts $ 114,355.76
Disbursements $ 25,579.05
Total $ 255,291.73
Disbursements and receipts were reviewed and Supervisor monthly Per Diem/Expenses read. A motion was made by Marble to pay Supervisors Per Diem/Expenses as submitted and to accept the Treasurer’s Report subject to audit, seconded by Rollings. Unless otherwise noted, all voted yes.
Open Communications:
Guest Speaker: Will Purvis, Co. Commissioner, reported the county commissioners have moved to the historical county court house 2nd floor with taxpayer services locating on 1st floor. Purvis noted several sites of construction, including a bike trail leading to Minneopa State Park and several bridge projects. Purvis provided insight to the shortfalls associated with the county budget: employees have taken early retirement, unpaid leave, and several job reductions. He congratulated Drew Campbell on his election as new commissioner and looks forward to working together.
BWSR conservationist, Chris Hughes: Bach presented update on behalf of Hughes for the FY06 cost share closeout, review of documents went well and Hughes noted close out was improved from last year.
Big Cobb – 319 Grant: (see attached) Schultz presented report.
District Manager: (see attached) Bach presented report. Bach explained that Fett and Billings payroll will be expensed from the Maple River Rollover dollars.
BWSR conservationist, Chris Hughes: Hughes apologized for late arrival; Hughes gave an update on the 2006 cost-share closeout. The six files looked good with a positive progression from the beginning to the end, much better than last year. Hughes noted a CWL grant is open from Oct 15-Dec 1 with $13.28 million available for 2010. Money is targeted for projects with very little available for technical position. Hughes encouraged staff to attend the BWSR Academy in November.
District Conservationist: Braulick noted district will be reimbursed for $337.50 for the review of CREP/RIM site visits. Braulick just attended a teleconference on CSP and noted a meeting for landowners on the 16th. Christnagel and Braulick just conducted a tour of the area conservation practices with South Central College students (largest class ever).
Committees:
Big Cobb Cost-Share:
Cobb-BMP-07-08: Anthony and Brenda Sonnek: Schultz is requesting to encumber $20,000 for the construction of a Water Sediment Control Basin in Medo Township Section 33 total estimated cost of $27,000.00. Marble moved to encumber $20,000.00 for the construction of a Water Sediment Control Basin, seconded by Shanahan. Unless otherwise noted, all voted yes.
Cobb-BMP-07-09: Anthony and Brenda Sonnek: Schultz is requesting to encumber $13,894.00 for construction of a Water Sediment Control Basin in Medo Township Section 33 total estimated cost of $18,525.00. Rollings moved to encumber $13,894.00 for the construction of a Water Sediment Control Basin, seconded by Marble. Unless otherwise noted, all voted yes.
State Cost-Share:
NB1FY08: James Zarn: Bach is requesting payment of $428.00 for mowing maintenance of 30.1 acres of Native Grass restoration in total cost of $571.90. Rolling moved to make payment of $428.00 for maintenance preformed on Native Grass restoration, seconded by Shanahan. Unless otherwise noted, all voted yes.
4FY08: Gene Wendlandt: Bach is requesting payment of $2,220.00 for a Water Sediment Control Basin located in Vernon Center Township Section 14 with total project cost of $8,176.78. Rolling moved to make payment of $2,220.00 for construction of a Water Sediment Control Basin, seconded by Marble. Unless otherwise noted, all voted yes.
1FY09: Steve Rose: Bach is requesting to encumber $2,469.00 for a Grass Waterway with total project cost of $8,100.00, located in Shelby Township Section 17, engineered by Paul Spartz, with 2009 fall construction. Rollings moved to encumber $2,469.00 for construction of a Grass Water Way, seconded by Shanahan. Unless otherwise noted, all voted yes.
GBERBA Clean Water Legacy:
CWL-CSA-UBMP-09-07-01: Woodland South Development, LLC – Richard Black: Bach is requesting to encumber $5,555.55 for the installation of 2 Rain Gardens, designed by I&S Engineering, located within Mankato city limits. Marble moved to encumber $5,555.55 for a Rain Garden construction to increase urban conservation, seconded by Rollings. Unless otherwise noted, all voted yes.
Other Business:
South Central Technical Service Area - Agreement: Ziegler noted the IRS has official notified our office of the name change, this was the notice we needed to complete the name change. Ziegler noted financial year end has been submitted, audit is scheduled for the 22nd, and the 2010 grant has been applied for. Bach noted the 2010 grant has a base of $120,000, with additional $3,750.00 for software expense. Ziegler noted the grant money has not yet arrived and a board meeting will be called after the audit is complete.
LAN/WAN agreement: Bach presented the NRCS contract for the 2009 LAN/WAN usage. This is an agreement for use of the network service for $988.00. Rollings made a motion to make payment of the LAN/WAN agreement when SWCD receives payment of copier rental for the January – August usage of 2009. No second was received motion inactive. Rollings made the motion to make payment of LAN/WAN agreement of $988.00, seconded by Shanahan. Unless otherwise noted, all voted yes.
Moving: Bach reported moving costs at this time are under $15,000.00 approved at the last meeting. Bach noted this money will be expensed from the Maple River Rollover dollars. Bach noted moving expenses are nearly complete, with possible additional expenses for a shredder, bookcases, signage, and miscellaneous items. It is to be noted: an open house will be held, in conjunction with tree week, to make the most of advertising dollars.
MASWCD 2009 Resolutions: Ziegler reported resolution packet was mailed to each supervisor for review. Ziegler is to record each vote and submit to MASWCD office.
BWSR Academy: Bach requested permission for three staff members to attend the BWSR Academy to be held at Crajun’s Resort at Brainerd on November 2-4 at a cost of $582.68 plus meals and travel. Marble moved to send three staff to BWSR Academy, seconded by Shanahan. Unless otherwise noted all voted yes.
Supervisors/Chairman: Loeffler had his equipment at the strip till demonstration in Lamberton and Waseca strip till demonstrations. Shanahan attended the state fair and noticed several conservation presentations. Marble noted all RC&D grants were denied, funding doesn’t look good. RC&D week is coming up---September 20-26—no sure what is happening. Marble noted planning ahead for state convention to be held on December 6-8 in Duluth, the need to get reservation for hotel. Ziegler has made reservation for six and will add two additional rooms. Rollings has four points; 1) would like to support the County goals of ravine erosion efforts, 2)would like to include rain barrel sales with our tree sales, 3)Garden City Rod and Gun Club meeting targeted Mills Lake restoration. Rollings noted contact with Hugh Valliant to work on improving water quality of the approximately 240 acre site. Garden City Rod and Gun Club meets the 3rd Wednesday of the month. 4) Rollings is questioning if the staff would like to trade the Columbus Day off for the Friday after Thanksgiving Day off, several offices do this. Gardner requested detailed dimensions for the Brillion Drill, 15 foot wide, 12 foot drill, rental is $60.00 minimum. The Minnesota Pheasants, Inc are finalizing the plans for the fall kick-off estimating 240 people for the event.
Adjourn:
A motion was made by Marble and seconded by Loeffler to adjourn the meeting. Unless otherwise noted, all voted yes.
• Meeting adjourned 5:45 pm
• Next meeting will be held October 8, 2009
• Minutes submitted by Lynette Ziegler, Office Technician
Signature: _________________________________ Harold Loeffler, Secretary/Treasurer
Signature: _________________________________ William Gardner, Chairman
Approved at October 8, 2009 meeting
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